InspectionsDone RightEvery Time
Turn paper checklists into digital steps your technicians complete on their phones, with every answer saved on the work order. No more lost clipboards or skipped steps.
✨ No credit card required • 7-day trial of every feature • Free data migration
Your procedures, as checklists anyone can follow
Create a template in minutes and use it on every job that needs it.
Turn any procedure into clear steps
Write each step in plain words and choose how it should be answered. Reorder steps any time.
- 1The step
What needs to be checked or done.
- 2Answer type
Inspection check, multiple choice, number or text.
- 3Your own choices
Good, Worn, Replace, or whatever fits.
- 4Reorder
Move steps up or down in seconds.
See exactly what technicians will see
Preview the finished checklist before it goes out, so every inspection is easy to follow.
- 1Pass, fail or flag
One tap for each inspection point.
- 2Tick boxes
For conditions like tire wear or fluid level.
- 3Readings
Hour meters, battery charge, temperatures.
The right steps on every job
Checklists ride along with work orders and scheduled maintenance, so nothing gets skipped.
Every answer saved on the work order
Progress shows at a glance, completed steps turn green, and the record stays with the job for audits.
- 1Progress
8 of 8 done, visible to everyone.
- 2Completed steps
Each answer recorded against the step.
- 3Save as you go
Come back and finish later.
The same checklist on every scheduled PM
Attach a checklist to a maintenance plan and every work order it creates comes with the right steps.
- 1Checklist template
Picked once on the plan.
- 2Assigned technician
Gets the PM with the checklist ready to go.
Checklists that go where the work is
Technicians complete inspections at the machine, not back at a desk, and supervisors see the results as soon as they save.
The checklist opens right inside the work order.
Pass, fail or flag, tick boxes and quick choices.
Type in hour meters, temperatures and defects found.
Saved answers show up on the web straight away.
Ready to retire the clipboard?
Pick the way that suits you. Either way, your first checklists can be live this week.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan for up to 3 users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
What is maintenance checklist software?
Maintenance checklist software replaces paper checklists with digital steps that technicians complete on a phone or computer. In MaintainNow, checklists are attached to work orders and maintenance plans, and every answer is saved with the job.
What kinds of steps can a checklist have?
Each step can be an inspection check (pass, fail or flag), multiple choice with your own options, a number such as a meter reading or temperature, or a short text answer for notes.
Can technicians complete checklists on their phones?
Yes. The checklist appears inside the work order in the MaintainNow iOS and Android apps. Technicians answer each step and save, and the results show up on the web right away.
Can I reuse the same checklist?
Yes. Build a template once and attach it to as many work orders and maintenance plans as you need.
Are completed checklists kept for audits?
Yes. Answers are saved on the work order along with who did the work and when, and the checklist is locked once the work order is completed.
Can I turn our paper checklists into templates?
Yes. Most teams start by typing their existing paper checklists into templates, and we provide free data migration to help bring in your assets and maintenance records.
Get your maintenance organized this week
Start on the free plan, try every feature for 7 days and bring your technicians on board with the mobile app. No credit card needed.
Free Basic plan · 7-day trial of every feature · Cancel anytime