Work OrderManagementMade Simple
Create a job in seconds, assign the right technician, and track checklists, parts, labor and costs until it's done. On the web and on every technician's phone.
✨ No credit card required • 7-day trial of every feature • Free data migration
The whole job on one screen
Every work order holds its checklist, parts, labor, costs, photos, documents and history. Here is each one, exactly as it looks in the app.
Standardize every job with checklists
Technicians follow the same steps every time, and you see progress as they go.
- 1Live progress
See "4 of 7 done" without a phone call.
- 2Pass / Fail answers
Clear inspection results, not vague notes.
- 3Yes / No checks
Plus number and text fields for readings.
Parts used, inventory updated
Log the parts that went into a repair. Stock and cost update automatically.
- 1Pick from inventory
With quantity on hand shown as you pick.
- 2Reserved automatically
Released again if the part is removed.
- 3Cost rolls up
Part costs land on the work order total.
Know exactly how long every job took
Each technician logs their own time. Hourly rates turn it into labor cost.
- 1Every technician
See who worked on it and for how long.
- 2Rate × time = cost
Calculated for you, no spreadsheets.
- 3Log time in seconds
From the web app or the phone.
Capture every dollar, not just parts and labor
Rentals, contractors and supplier runs belong to the job too.
- 1Any extra expense
Never lost on a paper receipt again.
- 2Rolls into the total
Next to parts and labor in one breakdown.
- 3One click to add
Add or edit while the job is open.
Photos that show what actually happened
Before and after photos stay with the work order for everyone to see.
- 1Visual proof
Of the problem and the fix.
- 2Snap from a phone
Or upload from the desktop.
The right manual, right where the work is
SOPs, manuals and permits attached, so nobody hunts for paperwork.
- 1Any file type
Attached when the job is created or edited.
- 2Open in the field
One tap, even from a phone.
A complete audit trail, automatically
Every change and comment is logged with who did it and when.
- 1Status changes logged
With a timestamp, automatically.
- 2Team comments
Updates the whole team can see.
- 3Comment anytime
Without leaving the work order.
Plus purchase orders, custom fields, failure codes, PDF export and print.
Try it on your own work orders, freeSee the work your way
The same work orders as a list, a Kanban board, a calendar or grouped by technician. Every team member can use the view that fits their day.
Your whole backlog, sorted in seconds
Live counters and one-click filters turn a long backlog into today’s to-do list.
- 1Live counters
Overdue, due today, high priority, open, in progress and on hold at a glance.
- 2One-click views
My Work Orders, Created by Me and Unassigned.
- 3Export and print
PDF, CSV or a printed run sheet for the morning huddle.
- 4Stack filters
Status, priority, due date, created date, assignee and team.
- 5Color-coded rows
Status and priority stand out without reading every line.
Drag work from Open to Done
A Kanban board shows exactly where every job stands. Drag a card to change its status and the whole team sees it.
- 1Status columns
Open, In Progress, On Hold and Completed with live counts.
- 2Priority on every card
High, medium and low jobs are color-coded so urgent work never hides.
- 3Everything on the card
Assignee, due date, asset and location without opening the job.
- 4Filter by priority
One tap shows only the high-priority work.
Plan the week before it plans you
See work orders and upcoming preventive maintenance on a month, week or agenda calendar.
- 1Week at a glance
Overdue, due, completed and planned PM counts for the period.
- 2Month, week or agenda
Zoom out to plan, zoom in to dispatch.
- 3Planned PMs included
Upcoming preventive maintenance shows before it is generated.
- 4Status on every job
Open, in progress, on hold and completed are color-coded.
Balance workload across your team
Group work orders by technician to spot who is overloaded and what is still unassigned.
- 1Workload per technician
Each person’s open jobs in one group, with a count.
- 2Sorted by due date
The most urgent job is always at the top.
- 3Priority and status badges
Know what is waiting, in progress or on hold before you call anyone.
From request to close-out in five steps
Follow one job through MaintainNow, from the moment someone reports a problem to the moment it is fixed and documented.
Anyone can request work, no login needed
Share a link or QR code. Tenants and staff report problems with photos in seconds.
- 1Describe the problem
Title, details and room number.
- 2Up to 5 photos
See the problem before you go.
- 3Status emails
Requesters stop calling for updates.
Create and assign in under a minute
Only the title is required, so urgent work is never slowed down.
- 1Title and details
Clear instructions technicians can act on.
- 2Link the asset
Location fills in, asset history updates.
- 3Assign and notify
Push notification and email, instantly.
Make it repeat for preventive maintenance
Repeat daily, weekly or monthly. The next work order is created for you.
- 1Assign a team
Electrical, plumbing or any team you set up.
- 2Repeat on a schedule
Daily, weekly on set days, or monthly.
- 3Attach a checklist
The same procedure every time.
Every Monday and Thursday, created 3 days before it is due.
Technicians do the work from their phone
Checklists, photos and status updates from the iOS and Android apps, synced to the office.
- 1Checklist in the field
Pass/fail, readings and comments.
- 2Progress the office sees
No more "is it done yet?" calls.
- 3One-tap status
In Progress, On Hold or Completed.
Close it out with the data you need later
Capture cost, time and the reason it failed, so reports show what keeps breaking.
- 1Cost added up
Parts, labor and extras, automatically.
- 2Failure codes
Problem, cause and action.
- 3Completion notes
What was done, in the technician’s words.
See this workflow with your own assets
Start free and create your first work order in minutes, or book a 30-minute walkthrough and we'll set it up with you.
Free Basic plan with unlimited users. No credit card required.
Know what every repair really costs
Most teams guess at maintenance spend. MaintainNow adds it up on every work order as the work happens, so budget conversations start with real numbers.
Pulled from inventory at the part’s unit cost.
Hours logged by each technician at their hourly rate.
Rentals, contractors and supplier purchases.
= One total per work order, per asset and per month. No spreadsheets.
Built for technicians, not just desks
The same work orders, in a mobile app your technicians will actually open. Free to download, and they sign in with the same account.
Technicians know about an assignment the moment it is made.
Everything they fill in on site syncs straight back to the office.
Document the problem and the fix without a separate camera.
Start, pause or complete a job without calling the office.
Ready to stop chasing work orders?
Pick the way that suits you. Either way, you can be running your first work order today.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan with unlimited users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
How long does it take to get started?
Most teams create their first work order the day they sign up. Add a few assets, invite your technicians and assign a job.
Can my technicians use their phones?
Yes. The MaintainNow apps for iOS and Android show assigned work orders, checklists, parts, labor and status updates, and everything syncs with the web app.
Can I bring my existing work orders and assets?
Yes. We provide free data migration to help you import your existing assets, work orders and maintenance records.
What happens after the 7-day trial?
You keep the free Basic plan with core maintenance features. Upgrade to Professional any time for the advanced features. There is no long-term contract and you can cancel anytime.
Transform Your Maintenance Operations
See the measurable impact MaintainNow's work order management has on maintenance teams across industries.
Reduce Downtime by 75%
Proactive maintenance scheduling and faster response times keep your equipment running.
Cut Maintenance Costs
Optimize resource allocation and prevent costly emergency repairs with predictive insights.
Boost Team Productivity
Streamlined workflows and mobile access help technicians complete 30% more work orders.
Ensure Compliance
Maintain detailed audit trails and ensure regulatory compliance with automated documentation.
What Our Customers Say
Real results from real maintenance teams
MaintainNow reduced our equipment downtime by 80% in the first six months. Our maintenance team is more efficient than ever.
The work order system is incredibly intuitive. Our technicians adopted it immediately and productivity has increased significantly.
We've saved over $100K in maintenance costs since implementing MaintainNow. The ROI was clear within 3 months.