Preventive MaintenanceThat RunsItself
Set up a maintenance plan once. MaintainNow creates the work order for every asset, with the checklist and technician, days before it's due. Stop relying on spreadsheets and memory.
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Set it up once. PMs show up on time.
A maintenance plan combines a schedule, the assets it covers and a work order template, so routine work never depends on someone remembering.
Your whole PM program on one screen
See every plan, how often it runs, which assets it covers and when the next work order is due.
- 1Recurrence in plain words
Every week on Tuesday, every 3 months on the 15th.
- 2Active or paused
Pause a plan during a shutdown, resume it later.
- 3Next due date
Know what’s coming before it arrives.
Any interval, created days in advance
Daily, weekly, monthly or yearly, every N periods, with an optional end date. Work orders appear early so parts and people are ready.
- 1Repeat pattern
Monthly, every 3 months, on the 15th.
- 2Create in advance
For example, 7 days before the due date.
- 3Live summary
Check the pattern and next due date before saving.
- 4No pile-ups
A new PM is only created once the previous one is done.
Cover every unit with a single plan
Add all the air handlers, pumps or vehicles that share a routine. Each asset gets its own work order and its own history.
- 1Assets on the plan
One work order per asset, every cycle.
- 2Locations included
Technicians know where to go.
- 3Summary at a glance
Advance notice, next due date and recurrence.
Every PM done the same way, by anyone
Instructions, technician and checklist come with every work order the plan creates.
Every PM arrives ready to start
Set the title, instructions, priority, technician and checklist once. Each generated work order is filled in for you.
- 1Assigned technician
Notified as soon as the PM is created.
- 2Priority
Critical PMs stand out in the queue.
- 3Checklist template
The same steps, every time, by everyone.
- 4Clear instructions
What to replace, inspect and record.
Consistent inspections, recorded step by step
Pass/fail, yes/no, numbers and text fields. Progress is tracked on the work order, so you know exactly what was checked.
- 1Progress
See how far the technician has got.
- 2Answers you can audit
Every response is saved with the work order.
Not every machine runs on the calendar
Pair your maintenance plans with meter triggers. When a reading crosses your limit, the work order is created on its own.
Log the reading
Runtime hours, mileage or cycles, from the web or a phone on the floor.
Set the limit once
For example, above 2,500 hours: create a high-priority service job, assigned and due in 7 days.
The service job appears when it's needed
The compressor reached 2,520 hours, so its 2,500-hour service was created, prioritized and assigned.
See what’s coming and who will do it
Plan ahead on the calendar, then spread the work across your team on the scheduling board.
See upcoming PMs before they’re created
The work order calendar shows planned PMs next to scheduled jobs, so you can spot busy weeks early.
- 1Planned PMs count
How many PMs fall in the week.
- 2Show planned
Toggle future PMs on and off.
Balance the week across your team
Drag work from the backlog onto a technician and a day. Everyone’s workload is visible on one board.
- 1Technicians by day
See who is free and who is overloaded.
- 2Scheduled work
Color-coded by priority and status.
- 3Backlog
Unscheduled work, ready to drag onto the board.
Prove that prevention is working
Built-in dashboards track the numbers maintenance managers report on, with target lines on the charts.
The share of work coming from maintenance plans instead of breakdowns.
How many work orders were finished on or before their due date.
Open work over time, so you see capacity problems early.
Work created versus work completed in each period.
Every plan keeps a list of the work orders it created. Each one records the checklist answers, who did the work, when, and the parts used.
Open any asset to see its maintenance plans, PM work orders, meters and failure history side by side.
See asset managementPMs land in your technicians' pockets
Plans are set up on the web. The work orders they create show up in the mobile app with everything needed to finish the job.
Push notifications as soon as a PM is created for them.
Pass/fail, yes/no, numbers and notes, step by step.
Log meter readings while standing at the machine.
Attach before and after photos to the work order.
Ready to stop fighting fires?
Pick the way that suits you. Either way, your first maintenance plans can be running this week.
Try it yourself
Sign up in a minute and create your first work order right away.
- Free Basic plan for up to 3 users
- 7-day trial of every feature
- No credit card, no setup fee
- Web app plus iOS and Android apps
See it with an expert
Book a short call and we'll show you MaintainNow set up around how your team works.
- 30-minute call at a time that suits you
- We walk through your actual workflow
- See checklists, PMs and cost tracking live
- Get answers on migration and pricing
Moving from spreadsheets or another CMMS? We'll help you migrate your data for free.
What is preventive maintenance software?
Preventive maintenance software schedules routine maintenance before equipment fails. In MaintainNow you create a maintenance plan with a schedule, the assets it covers and a work order template, and the work orders are created automatically on time.
How do maintenance plans create work orders?
Each plan has a repeat pattern (daily, weekly, monthly or yearly, every N periods) and an optional number of days to create work orders in advance. When the time comes, MaintainNow creates one work order per asset with the title, instructions, priority, assignee and checklist from the template.
What happens if the last PM isn’t finished yet?
MaintainNow doesn’t stack work orders. The next work order for a plan is created only after the previous one is completed, so your backlog doesn’t fill up with duplicate PMs.
Can I schedule maintenance based on usage instead of dates?
Yes. Add meters such as runtime hours, mileage or cycles to your assets and set a trigger, for example above 2,500 hours. When a reading crosses the limit, a work order is created automatically.
Can I pause a plan?
Yes. Plans can be active, paused or terminated. Pause a plan during a seasonal shutdown and resume it when the equipment is back in service.
Can I try maintenance plans before I buy?
Yes. Every new account gets a 7-day free trial of every feature, including maintenance plans, meters, the scheduling board and dashboards. No credit card is needed.
Get your maintenance organized this week
Start on the free plan, try every feature for 7 days and bring your technicians on board with the mobile app. No credit card needed.
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